Major Duties and Responsibilities
Receives both state and superior court appeals for processing for submission to higher courts and/or appellate courts (Court of Appeals and Supreme Court) to include prisoners' habeas corpus actions.
Preparing criminal and civil appeals for state and superior courts for at a minimum of nine (9) judges - 7 Superior, 2 State, and also several senior judges whose cases are appealed.
Coordinating with judges for docketing/scheduling of status conference within mandated 120 days.
Performing proper documentation and cataloging of the appellate documents to include pulling records both in-house or from archives in the warehouse.
Detailed review and confirmation of all case filings including documenting case histories and case history activity to include proper court transcript submissions.
Tracking the progress of appellate procedure to meet the 20-day deadline for submission to appellate courts and/or proper compliance with a timely procedure to request deadline extensions.
Verifying documents for appeal.
Indexing appellate record.
Uploading documents for appeal record.
Submitting records to the appellate court.
Preparing cost billings to attorneys.
Collecting and recording payment information.
Staying abreast of law and policies governing the clerk's appellate process and procedures.
Performs other related duties as assigned.
Knowledge, Skills and Abilities
Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
Knowledge of modern office procedures.
Knowledge of the operations and functions of local and state court systems.
Knowledge of legal terminology and required record-keeping procedures and deadlines.
Knowledge of bookkeeping and accounting practices.
Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
Skill in basic mathematics.
Skill in dealing with the public.
Skill in oral and written communication.
Minimum Educational and Training Requirements
Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Physical Requirements
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping.
The employee occasionally lifts light and heavy objects and climbs ladders.
Additionally, the following physical abilities are required:
Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
Crouching – bending body forward by bending leg, spine.
Feeling – perceiving attributes of objects by touch with skin, fingertips.
Grasping – applying pressure to object with fingers, palm.
Handling – picking, holding, or working with whole hand.
Hearing 1 – perceiving sounds at normal speaking levels, receive information.
Kneeling – bending legs at knee to come to rest at knees.
Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
Pulling - use upper extremities to exert force, haul or tug.
Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
Reaching – extending hands or arms in any direction.
Repetitive Motion – substantial movements of wrists, hands, fingers.
Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
Standing – for sustained periods of time.
Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
Talking 1- expressing ideas by spoken word
Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
Walking - on foot to accomplish tasks, long distances, or site to site.
The work is typically performed in an office or a courtroom.
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