Major Duties and Responsibilities
This position is responsible for providing clerical and administrative support for the Municipal Court.
Performs bookkeeping duties; ensures that monies are accounted for; enters court costs into the Court Maintenance Accounting System; records vouchers; makes weekly bank deposits; reconciles the civil court checking account monthly; print checks for payment to various agencies; prepares bank statements, reports, and stop payment reports for the yearly audit.
Checks and pulls deposit account fraud reports for the criminal docket; researches criminal records to ensure they provide necessary information for the judge to determine sentencing; prints criminal check records for each defendant on the docket; attends court and records disposition for each warrant; fills out court probation for defendants; delivers warrants to court; enters all orders, motions, and notices on the computer.
Checks dates on checks brought into the office for warrants; requests certified letters on returned checks; ensures that warrant cards are filled out; issues justice numbers for defendants and prosecutors; assigns warrant numbers for checks; collects money for issuing warrants; enters bad checks into IMCBC.
Answers phones; responds to questions; types and distributes memos; files information; attends training classes.
Works on special projects as assigned by the Court Clerk or the Court Coordinator.
Performs backup duties for the criminal and civil docket.
Supervises, trains, and instructs new employees.
Receives and receipts court costs for the summons of civil suits; ensure that summons and complaints are prepared correctly; forwards paperwork to bookkeeping and the Marshal’s Department; issues justice numbers and case numbers.
Issues dispossessory warrants; collects court costs; issues justice numbers and case numbers; forwards to the Marshal’s Department; issues FIFAs.
Processes criminal warrant applications; forwards to the Sheriff’s Department for service.
Receives and collects court costs for writs of possession; issues justice numbers and case numbers; forwards paperwork to bookkeeping and the Marshal’s Department.
Performs other related duties as assigned.
Knowledge, Skills and Abilities
Knowledge of Georgia OCGA laws and regulations.
Knowledge of basic mathematics.
Skill in the operation of a computer and various software programs.
Skill in the operation of standard office equipment.
Skill in oral and written communication.
Ability to read, write, and perform mathematical calculations.
Minimum Educational and Training Requirements
Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Physical Requirements
The work is typically performed while sitting at a desk or table.
The employee must occasionally lift light objects.
Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
Crawling – moving about on hands, knees, or hands, feet.
Crouching – bending body forward by bending leg, spine.
Feeling – perceiving attributes of objects by touch with skin, fingertips.
Grasping – applying pressure to object with fingers, palm.
Handling – picking, holding, or working with whole hand.
Hearing 1 – perceiving sounds at normal speaking levels, receive information.
Hearing 2 – receive detailed information, make discrimination in sound.
Kneeling – bending legs at knee to come to rest at knees.
Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
Pulling - use upper extremities to exert force, haul or tug.
Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
Reaching – extending hands or arms in any direction.
Repetitive Motion – substantial movements of wrists, hands, fingers.
Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
Standing – for sustained periods of time.
Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
The work is typically performed in an office, library, or computer room.
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